S.I.S.A.Y By-laws Revised
The name of the organization shall be known as
the Southeastern Indiana Soccer Association for Youth (S.I.S.A.Y.)
To provide for the boys and girls in
and
encourage sportsmanship among its members and players for the betterment of
their physical and social well-being.
This organization shall be affiliated with the
Soccer Association for Youth (“S.A.Y.”), and
This organization shall have the following
powers in addition to the powers expressly or implicitly conferred on it by
law: To make and enforce rules and
regulations to govern itself on a local basis, but consistent with and not
contrary to the rules and regulations set by S.A.Y., to which this organization
is subject. To enter into contracts,
hold, and own property.
Membership is any parent or legal guardian who
has a child registered in the soccer program, and any coach, assistant coach,
referee or volunteer regardless of whether he or she has a child in the
program. The membership shall comply
with the S.I.S.A.Y. Code of Conduct adopted by the S.I.S.A.Y Board of Directors,
June 2000 and amended in November of 2004.
The Code of Conduct shall be provided to the members by the Districts to
which the members belong.
The governing body of the organization shall
be the Board of Directors. The Board of
Directors shall consist of the President, Vice-President, Secretary, Treasurer,
Referee Coordinator, and three Representatives (individuals at least 21 years
of age) from each District appointed by their respective Districts. Each District shall have one vote on all
issues, agreed upon by the majority of its Representatives.
The Executive Board shall be comprised of the
President, Vice-President, Secretary, Treasurer, and Referee Coordinator. Elected officers (President, Vice-President,
Secretary, Treasurer, and Referee Coordinator) shall serve a two year
term. The President, Treasurer, and
Referee Coordinator will be elected in even numbered years; the Vice-President
and Secretary will be elected in odd numbered years.
Issues will be approved by a majority vote of
the Districts represented at the monthly meetings. Should a District not be represented, an
Executive Board member may not vote on behalf of his/her District. In the event
of a tie, the Executive Board present (excluding the President) will enter
votes. In the event of a tie after the
casting of the Executive Board’s votes, the SISAY President will decide the
issue.
A District must be in good standing to
maintain its’ SISAY voting privilege.
Good standing is defined as no outstanding financial debts to SISAY and
SAY and all expected reports/documentation to SISAY and SAY current.
The election of officers shall be by the vote
of the District Representatives, with each Representative having one vote. The Nominating Committee shall consist of 2
individuals representing 2 distinct Districts and be designated in October of
each year. The representation of
Districts to the nominating committee shall rotate to ensure equity of nominations. Committee 1 (Aurora, and Dillsboro),
Committee 2 (
The election will be held at the December
meeting. Ballots will be given to all
District Representative present at the election. Candidates receiving a majority of votes
shall take office on January 1 of the following year.
All meetings shall be conducted in accordance
with “Roberts Rules of Order”. A quorum
will be at least two-thirds of the Districts comprising the Area. The monthly meeting will be held on the
second non-holiday Thursday of the month.
These meetings will be open to the general membership with the Annual
meeting held in conjunction with the December meeting.
Special meetings may be called at any time by
the Executive Board, the Executive Board will contact
each District Representative and/or District President.
If a District(s) fails to appear at a special
meeting, the action rendered from the special meeting will be by majority vote
of those present.
Article
IX – Vacancies, Suspensions, Removals, and Other Disciplinary Actions.
1. In
the event of a vacancy in the position of President, the Vice-President shall
serve until the next scheduled election.
Any other officer vacancy on the Executive Board may be appointed by the
President, with the majority approval of the District Representatives,
according to Article
2. Any
Area or District officer, coach, league administrator or referee whose conduct
or activities are deemed not in the best interest or detrimental to the
organization may be suspended or otherwise disciplined at any time, by a
majority vote of the District Representatives (one vote per district). A suspension must be accompanied by a written
notice that results in the immediate and temporary removal from involvement
with the organization.
3. Any
Area or District officer, coach, league administrator or referee whose conduct
or activities are deemed not in the best interest or detrimental to the
organization may be removed from their official status by a majority vote of
the District Representatives (one vote per district) at a scheduled Board
meeting.
The person whose removal is being considered
will be notified at least ten (10) days before the meeting regarding the
reasons for the proposed removal, and will be permitted to provide any defense
he or she considers appropriate at the meeting.
4. The
District Representative may ask for the resignation of a Board member missing
more that 50% of the monthly meetings during the calendar year.
5.
Parties involved in disciplinary action or suspension may appeal on
their behalf to the Executive Board.
The Draw Committee comprised of the Executive
Board shall conduct the draw.
For a player to be placed on his/her prior
years team, or for a new player to be put into the initial blind draw or any
subsequent blind draw, that players’ District registration form must be in the
possession of the Draw Committee.
Following the initial draw, a late draw will be conducted every two
weeks through thirteen (13) days after the initiation of play.
Players exempt from the draw are the coach’s child(ren) and one assistant coach’s child(ren).
Any head coach remaining in a division may be
assigned his previous years players.
However, if the District’s number of teams in an age division increases
or decreases from the previous year, all players not exempt, will be placed in
the blind draw.
Request for children to be placed on a certain
team and/or with a certain player for hardship reasons must be submitted by the
parent in writing, along with a follow-up letter from the District, and
reviewed by the Draw Committee for final approval.
No exempt players may be added to any roster
after the initial draw. All exemptions
must follow SAY guidelines for formation of teams, as found in “Rule 8 – Legal
Teams”.
A child’s age as of August 1 (verifiable by
birth certificate) determines the division in which he/she plays.
Players wishing to play “up” must be requested
in writing by the parent, before the draw.
After the roster release, the draw representative from his/her own district will hold one copy
(the coach’s copy) of the team roster, while the SISAY Vice-President holds the
other three copies.
The District being drawn does not select its
own teams.
Pursuant to Rule 8-Coaches, a team’s head
coach will be certified. SISAY requires
that coaches recertify at least every four years.
We shall follow the SAY recommended rules for
short sided play.
The Rules Committee will be comprised of the
Area President, the Area Vice-President, and the Area Referee Coordinator.
The Rules Committee will decide on any issues
concerning a protest or a red card.
Protests should be submitted as provided by
the S.A.Y. guidelines “Rule 9 – Protests”.
The referee involved must contact the District Referee Coordinator, who will contact the Area President or the Area Referee Coordinator within 48 hours of giving a red card and provide the information for the basis of the violation. The Rules Committee will make a determination as to the disciplinary action that will be issued for the violation. The Area President or the Area Referee Coordinator will notify the District President of the decision 24 hours prior to the team’s next game. Disciplinary action pertaining to a red card will be an automatic one (1) game suspension; additional game(s) suspended will be determined by the Rules Committee. Disciplinary decisions pertaining to red card violations are not subject to protest.
It is recommended the District Referee
Coordinator be certified.
Proposed amendments shall be submitted to the
Board of Directors no less than ten (10) days prior to the November Board
meeting and will be considered at that meeting.
Amendments received by the Board of Directors
shall be reviewed for compliance with the organizational philosophy.
Amendments will be adopted by at least a
two-thirds vote of the Districts represented at the meeting.
The District Representatives are granted
discretion to modify the duties mentioned below, to appoint individuals to
assist in the performance of any of these duties, or create new positions to
perform duties that might arise during the course of the year.
Uphold and enforce the By-Laws or S.I.S.A.Y.
Preside over meetings of the organization.
Coordinate and represent the program and be
responsible for all Board members to ensure that duties are completed in a
timely manner.
Call special meetings of the Board of
Directors as deemed necessary.
Assist in selecting individuals for
non-elected positions.
Coordinate league standings and oversee
publicity.
Preside in absence of the President
Perform duties as delegated by the President.
Call special meetings of the Board of
Directors as deemed necessary.
Assist in development of coaches.
Oversee registration player draw.
Record and maintain minutes of all meetings.
Be responsible for all correspondence as
directed by the President and Board of Directors.
Maintain official record of all activities of
the organization.
Maintain a copy of all team rosters of all the
organization for at least two years.
Be responsible for the election records and
ballots.
Ensure that the nominating committee
chairperson submits a notice to the local papers at least two weeks before the
November meeting providing notice of positions open for election.
Collect all funds due to the organization and
make disbursements for payment as approved by a two-thirds vote of the District
Representatives (one vote per district).
Deposit funds within five (5) days of receipt.
Maintain a complete and open accounting
ledger.
If unavailable for signature, any two of the
other Officers may sign for the approved expenditure.
Prepare financial statement for each monthly
meeting.
Submit the accounting ledger to the President
in January of each year to review.
Coordinate Referee clinics with District Referee
Coordinators.
Coordinate Referee scheduling.
Coordinate Referee training and certification.
Preside over meetings for rules
interpretations and protests.
Be responsible for representing the District
at all Area meetings.
Present complaints to the Board on any action
by player, coach or person{s} that could result in disciplinary action.
Give a District Representative report at each
monthly Area meeting.
Provide quarterly statements of their
District’s financial status to SISAY at the January, April, July, and October
meetings.
Provide annual statement of their District’s
financial status to SISAY at the January SISAY meeting.
Coordinate communication between their
District and SISAY.
Coaches must have an official copy of the team
roster at each game. In the event a
coach requests to view an opposing teams roster prior to the start of the game,
the coach must give the coach a copy to view.
No request for rosters may be made during or after play. Any non-compliance can be protested following
Rule 8-sect. 6. If a timing format is
used during tournament play, an official SAY roster must be given to the team’s
timer. No written or self-produced
rosters are allowed. Upon conclusion of
a game both timing sheets and rosters must be presented to the referees, who
must file these with the Area Referee Coordinator.
All playing field goals must be anchored to
the ground.